Cruise Terms and Conditions
2017 Texas Master Gardener Conference / Carnival Liberty April 27 – May 1, 2017
Please read the following terms and conditions as they contain important limitations on your rights. These terms and conditions are considered legally binding and contain contractual terms, conditions and limitations between you and Texas Master Gardener representatives/ HB Cruises or their respective officers, directors, employees, agents and contractors collectively referred to as the “Related Parties” with respect to this cruise program beyond the terms and conditions described in Carnival Cruise Line’s Ticket Contract. The terms and conditions outlined in this document are subject to change at any time with or without notice, and any such change will remain legally binding.
All references to “Guest” or “Passenger” shall have the same meaning for the purposes of this document and shall include each person who embarks on the cruise or attends any cruise related event.
Cruise Fare and Fees
Room pricing includes shipboard accommodations for 4 nights, meals in the main dining areas, some beverages and onboard entertainment and activities as provided for all cruise guests. Applicable taxes, fees and shipboard gratuities are additional as outlined in the FAQs and pricing page in the reservation site.
Taxes, fuel surcharges and fees are subject to change. In the event of an increase in port charges, taxes, or fuel costs, guests will be responsible for such increases.
At time of booking, attendees may pay in full, or select the payment plan option. To be entered into the draw for great prizes, attendees may pay a “hold your spot” payment of $50 per person by June 1, 2016. A deposit of $150 (inclusive of $50 “hold your spot” payment) is due by July 1, 2016. A second deposit equal to 60% of the remaining balance is due by October 1, 2016, and the final payment is due by January 20 2017. Note: deposits are retroactive, so a booking made on or after October 1, 2016 will be required to pay the initial deposit and the second deposit combined, etc.
All payments are in US dollars, and accepted forms of payment are American Express, Discover, MasterCard, Visa and PayPal. Late payments may be assessed a $25.00 penalty at the discretion of the Texas Master Gardener Conference Committee.
The charge on your credit card statement will appear as PayPal TMGA2017CON.
Due to the unique nature of this event, all reservations will be subject to the following cancellation policy:
Between July 10, 2016 & September 30, 2016…..25% of total reservation cancellation fee
Between October 1, 2016 & December 31, 2016…..50% of total reservation cancellation fee
Between January 1, 2017 & February 28, 2017…..75% of total reservation cancellation fee
On or after March 1, 2017…..No refunds will be issued
Cancellation dates are based on Eastern Time.
No refunds will be made in the event of interruption or cancellation by any passenger after commencement of the cruise. No refunds will be given for cruise no-shows.
Any adjustment to the above policy is at the sole discretion of Texas Master Gardener Conference Committee.
Cancellation fees for airline tickets and/or other reservations made by guests are subject to the cancellation policy of the specific airline/supplier.
Changes in Reservations
Any changes in reservations must be made via the online reservation system. Until approximately 45 days prior to sailing, except for name changes, many changes to existing reservations can be made by logging into the cruise reservation system by clicking on the “Book Now” button on the Texas Master Gardener conference website, then clicking on the “View My Account” button on the bottom of the screen. Requests for name changes should be requested via email to firstname.lastname@example.org. Within 45 days of sailing, any change requests must be submitted via email to email@example.com.
Note: a change in reservation but not a total cancellation, such as a stateroom category downgrade, may result in additional fees.
Stateroom Number Assignments and Online Boarding Documents
Approximately 4 weeks prior to the sailing date, guests who have booked and paid in full will receive an email confirming their assigned stateroom number and booking number for the cruise. The email will also contain instructions on how to check-in online via Carnival’s website where guests can sign up for shore excursions, make specialty dining reservations and pre-register a credit card for onboard purchases. All guests are required to complete this online registration at least 3 days prior to cruising. Cruise documents will be available for printing through the cruise line’s online check-in approximately 3 weeks prior to sailing.
Who May Sail?
Guests are responsible to ensure that they are eligible to sail according to Carnival’s requirements, including but not limited to the following:
• Infants must be at least 6 months old on the day of departure
• Women must be less than 24 weeks into their pregnancy on the day of departure and for the duration of the cruise. This policy is due to the risk of premature labor. Pregnant women must have a letter signed by their doctor (on the physician’s letterhead) stating how far along in weeks their pregnancy will be at the beginning of the cruise, that mother and baby are in good health and fit to travel, and that the pregnancy is not considered high-risk.
• Adults must be 21 or older unless the guest is traveling in the same stateroom with an individual 25 years or older; or traveling in the same stateroom with a spouse (proof of age and/or proof of marriage are required)
Guests not meeting the cruise line’s requirements will be denied boarding, and no refund of the cruise fare will be issued. These policies are set by the cruise line (not TMGA), and no exceptions are allowed.
Any special needs must be indicated in the Comments box under the Preferences and Special Requests of the online reservation and will be addressed on a case-by-case basis. While there is no guarantee that all special needs/requests can be accommodated, we will make best efforts to accommodate the need or provide an alternative if possible.
While some staterooms can accommodate more than two people with a sofa bed, upper berths stored in the stateroom ceiling, etc., not all rooms can; and such accommodations are subject to availability at the time of reservation. Due to Coast Guard safety regulations, there cannot be more guests accommodated in a stateroom than the designated occupancy for that room. Also, please be advised that each guest must be registered and paid for in full in order to be allowed to board the ship.
Proper travel documentation is required at embarkation and throughout the cruise for all guests. Even though a guest has completed the cruise line’s online registration, it is still the guest’s responsibility to present the required travel documents at the time of embarkation. Any guest without proper documents will not be allowed to board the vessel and no refund of the cruise fare will be issued. Carnival Cruise Lines (“Carnival”), Texas Master Gardener Association (TMGA) and its agents/affiliates assume no responsibility for advising guests of proper travel documentation.
Carnival highly recommends all guests travel with a government-issued passport that is valid for at least 6 months following the return of the cruise. Although a passport is not required for U.S. citizens taking cruises that begin and end in the same US port, traveling with a passport may help to expedite your U.S. Customs & Border Protection (CBP) clearance upon return to the US. Additionally, passports are required in the event you need to fly from the U.S. to a foreign port should you miss your scheduled port of embarkation or need to fly back to the US for emergency reasons.
The Western Hemisphere Travel Initiative (WHTI) allows U.S. citizens (including children) sailing on cruises that begin and end in the same U.S. port to travel with one of the WHTI compliant documents, including valid U.S. Passport, Passport Card, original Birth Certificate issued by a government agency along with a government issued photo ID if 16 years of age and older, original Certificate of Naturalization, Trusted Traveler Program Membership Card (e.g., Nexus Card, Sentri Card or Fast Card), Enhanced Tribal Card, a Consular Report of Birth Abroad or an Enhanced Driver’s License (EDL), which is only acceptable at land and sea ports of entry and cannot be used for air travel outside the U.S. The word ‘Enhanced’ must appear on the driver’s license. The following five states currently issue an EDL: Michigan, Minnesota, New York, Vermont and Washington. Copies of US passports/naturalization papers, hospital certificates and baptismal certificates are not WHTI compliant documents and are therefore NOT acceptable.
For more information on the documentation requirements, please see the cruise line’s website.
Conduct and Safety
Passengers assume the sole responsibility for their personal conduct and safety aboard ship and/or in any port of call.
Advanced or Delayed Sailings
In the event of a strike, lockout, riot or stoppage of labor for any reason beyond the direct, explicit control of Carnival Cruise Line, Carnival may, in its sole discretion, cancel, advance, or postpone any scheduled sailing or call at any port and may (but is not obligated to) substitute another vessel; and neither Carnival Cruise Line, Texas Master Gardener Association nor HB Cruises shall be liable for any loss whatsoever to passengers by reason of such cancellation, advancement, postponement or substitution.
By registering for the Texas Master Gardener Conference, or by acceptance and/or use of the reservation process in booking this cruise onboard a Carnival Cruise Line vessel, each passenger acknowledges he or she has read and understands all of the provisions of these terms and conditions and agrees to be bound thereby. Each passenger specifically agrees that, in addition to the terms and conditions as provided by the Texas Master Gardener Association as a contractor of the staterooms through the cruise line, he/she is legally bound by the terms, conditions and limitations outlined in Carnival Cruise Line’s passenger ticket contract. Passengers further acknowledge and expressly agree that the Texas Master Gardener Association, HB Cruises and their affiliates are acting solely in the capacity of tour operators, brokers and/or independent contractors arranging this cruise and that neither Texas Master Gardener Association nor HB Cruises or their affiliates shall have any right or ability to control or direct the operational or navigational activities of the vessel or crew in any manner whatsoever, whether aboard the ship or ashore, including without limitation persons furnishing services to the vessel/passengers including but not limited to shore side excursions, cruise line personnel or contractors, embarkation and disembarkation to and from the vessel, and condition of the vessel and/or its equipment.
Limitation of Liability
By booking the cruise, you (the passenger) agree to release and hold harmless the Related Parties from and against any claim or cause of action arising out of or in connection with your travel on and participation in the cruise program, including but not limited to: (1) injury, death or delay of passengers, or loss, damage or delay of or to passengers’ baggage or other property, which may be caused, directly or indirectly, in whole or in part, from participation in the cruise program, including without limitation passengers’ use of or participation in any shore excursion, on board concession or athletic or recreational activity; (2) emotional distress, mental suffering or anguish or psychological injury of any kind under any circumstances (except where such damages were directly caused by a Related Party’s negligence and resulted in the same passenger sustaining actual physical injury, or having been at risk of actual physical injury, or when such damages are held to have been intentionally inflicted by a Related Party); (3) any change in the scheduled cruise events; or (4) Carnival Cruise Line’s exercise of its contractual rights as outlined in the cruise line’s Ticket Contract. You further agree that the Related Parties shall not be held vicariously liable for the intentional or negligent acts of any persons not employed by any of the Related Parties, nor for any intentional or negligent acts of any of the Related Parties’ employees committed while off duty or outside the course and scope of their employment.
These Terms and Conditions and the terms accepted during the cruise reservation process contain the entire agreement between the Texas Master Gardener Association and Passenger and supersedes any other agreements, written or oral, relating to the subject matter herein. Any waiver of any provision of must be made in writing and signed by an authorized representative of Texas Master Gardener Association. If any portion of the said provision shall be determined to be invalid, then said portion shall be deemed severed from the Contract in such jurisdiction only and all remaining portions shall remain in full force and effect.
If any portion of the terms and conditions outlined in this document shall be determined to be invalid, then said portion shall be deemed severed from the document and such jurisdiction only and all remaining portions of the terms and conditions shall remain in full force and effect.